Your privacy is very important to us, which is why we make sure you are always in control of what we do with your personal data. The purpose of this Statement is to tell you what information we collect from you as a data subject, how and when it may be collected and what happens to it. For the purpose of this Statement “we”, “our” and “us” refer to Digital Colloquium of Chemistry Students in Portugal 2021 (and each of its subsidiaries) as an organization. Transmission of data online is not 100% secure and we cannot guarantee the security of data sent to us in this way. Transmission of data over the internet is at your own risk.
The data we collect about you We collect data to provide you with a better experience of using our websites and participating in our events, amongst other reasons (see the “How will we use your data?” section below). In order to provide you with access to our services or data within our websites and applications, we may require that you provide certain personal data. This information may include:
Your name and e-mail address.
data relating to your affiliation and position.
personal and contact details you give us when subscribing to receive marketing information from us (for example name, role and email address).
information from social media activity (such as likes, shares and tweets) when you interact with us on social media.
information you provide if you report a problem with our website or service.
How we collect your personal data This will depend on the reason we are processing your personal data. Our processes for collection are:
online via our website, through the registration form or anonymous surveys.
Who we may share your personal data with, and why:
DCCSP2021 staff – to provide you with applicable services and promote future events.
Third parties We will not sell your personal data. We may disclose your personal data to third parties if we are under a duty to disclose or share it, in order to comply with any legal regulations, good governance obligations, in order to enforce or to protect our rights, property, or safety, that of other persons with whom we have a business relationship, or to purchasers or prospective purchasers in relation to a disposal of our business or assets. We may use third party service providers to support our provision of our services. Such will relate to business functions, including (without limitation) IT support, hosting our data on cloud platforms, legal, accounting, audit, consulting and other professional service providers, and providers of other services related to our business. Portions of our services may be provided by organisations with which we have a contractual relationship, including subcontractors, and, accordingly, your personal data may be disclosed to them. We only provide these organisations with the information that they need to be able to perform their services.
Our simple promise
We will never pass your personal details to anyone outside the DCCSP2021 for them to use for their own marketing purposes unless you have previously provided us with your informed and specific consent.
We will make sure that our contact with you is relevant and in accordance with the preferences that you give us and in order to enable us to provide the service you require to you.
You can change your contact preferences at any time. All you need to do is update your preferences by contacting us at email@example.com. Your personal data will be stored safely and will remain secure at all times.
No statistical information which identifies you personally will be published.
No personal data will be kept any longer than necessary in order to fulfil the purpose it was collected for, and if you ask us to, it will be deleted. We will collect and process your personal data in accordance with this Statement.
If you make an enquiry via our website via email or via any third party, we will collect the information you provide to us, together with any information provided by that third party.
How we will use your data We will process your personal data:
As necessary to perform our contract with you for the relevant service: to take steps at your request before entering into it, to decide whether to enter into it, to manage and perform that contract and to update our records.
As necessary for our own legitimate interests: for example to monitor emails and other communications to train staff and activities relating to your participation in our events (as in the publication of abstracts), or in dealing with a complaint that you raise.
As necessary to comply with a legal obligation: for example when you exercise your rights under data protection laws and make requests, for establishment and defence of legal rights or obligations, for example in dealing with any complaint from you.
Marketing We want to share information and news about our products and services with you. We can do this in various ways including e-mail or social media (or such other method(s) as may become relevant) but only if you would like us to. In accordance with applicable laws and lawful basis for processing, we may use your personal data to provide you with direct marketing about our products and services as well as those of third parties and to take part in our marketing research. We will ensure that any direct marketing from us and which is sent by electronic means will provide a simple means for you to stop further communications, in accordance with applicable law. In order to change your preferences, to correct, update or request deletion of your personal data at any time you can contact us at firstname.lastname@example.org.
Data anonymisation and aggregation We may anonymise or aggregate your personal information in such a way as to ensure that you are not identified or identifiable from it, in order to use the anonymised or aggregated data, for example, for statistical analysis and administration including analysis of trends, to carry out actuarial work, to tailor products and services to your preferences. We may share anonymised or aggregated data with third parties, including (but not limited to) scientific publishers.
Your rights We also offer the following controls:
You may request access to, or copies of, the personal data that we hold about you. If you would like to exercise this right, please contact us at email@example.com.
If you believe that any data we have about you is incorrect or incomplete, or have concerns as to how we are using your data please contact us at firstname.lastname@example.org as soon as possible. We will take steps to seek to correct or update any data if we are satisfied that the data we hold is inaccurate.
You may request that your personal data is deleted, where it is no longer necessary for the purposes for which it is being processed and provided there is no other lawful basis for which we may continue to process such data;
If we are processing your personal data to meet our legitimate interests, you may object to such processing. If we are unable to demonstrate our legitimate grounds for that processing, we will no longer process your personal data for those purposes;
You may withdraw any consent given to processing (this will not affect the lawfulness of processing based on consent before its withdrawal); or
If we are processing your personal data automatically, for the purposes of performing our contract with you, or based on your consent you may have the right to request that the personal data we hold about you be transferred to a third party data controller.
Changes to this Statement This statement is not a contract, and it does not create any legal rights or obligations. We may change this Statement from time to time in order to reflect changes in the law and/or our privacy practices. We will update the date at the top of the Statement accordingly. We encourage you to regularly check this Statement online for changes.